I am registered with the ICO (Information Commissioners Office) which means I need to tell you what data I am collecting from you and what I intend to do with it.
What data do I keep and why do I need it?
Name and age – this is basic information that helps me get to know you.
Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I can’t reach you I will try a different method.
Doctors details – If I was worried that you were at risk or in an emergency I may need to contact your doctor.
Will I share your data and if I do who will I share it with and for what purpose?
It is very unlikely I will share your data. I will not sell it on or use it for unethical reasons
I may have to share it if my notes are subpoenaed by a Court, if you or anyone you tell me about, is at harm or risk of harm I may have to pass this information on to your GP or the Police. You have a right to request to see, have amended or have destroyed any data I may keep about you. I will respond to any such request made within 14 days.
How will I store your data?
The data on paper is kept in a locked filing cabinet. Your phone number may be kept in my business mobile phone which is passcode protected.
How long will I store your data for and how will I dispose of it?
I’ll keep your session notes for 5 years which is the time frame my insurance company requests and after this time frame they will be shredded.
I’ll delete your phone number out of my mobile phone 1 month after our work finishes. All emails from you will be deleted as soon as they are no longer needed and at least within 1 month of us finishing working together.